Above and Beyond KM » Blog Archive » SharePoint Puzzle

No business uses? No policies?  I thought this was a violation of the rules everyone learned in the IT 101 course on implementing new technology.  What’s worse is that the survey reports that 26% of the respondents claim that their “implementation is being driven by the the IT department with no input from information management professionals.” If this is true, then in a quarter of all cases, the IT professionals have acted contrary to the restrictions they impose on the rest of their organization.

An astonishing, frightening, and worryingly familiar story.

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Why Do Great KM Programs Fail?

Check to make sure that your KM program is well managed, with clear goals, vibrant communities of practice, effective use of IT and social media (though without excessive reliance on IT), and valid metrics of the KM program’s contributions.

 That's what you need to do.

What are the causes? Amongst other things

  •  
    •  assumption is that the standard practices of traditional management—hierarchy, command-and-control, tightly planned work, competition through economies of scale and cost reduction, impersonal communications—are a success
    • view employees as “human resources” i.e. things that can be controlled and manipulated and exploited. 

I recommend the post.

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Be careful with whom you compare yourself

If I may quote the late Carl Sagan on this very problem, "They laughed at Galileo. They laughed at Einstein. But they also laughed at Bozo the Clown.

... talking about scientific breakthroughs, with reference to "innovative" treatments. cf. Nativis

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CEO Guide to Sales Management

Sales Managers sit in the middle. They’re the shock absorber in the system. Taking the heat from the C suite on everything the sales guys do. Taking the heat from the sales guys about ineffective marketing, unrealistic pricing, poor customer service or late delivery. In every business, the rubber meets the road with the sales team, and the sales manager navigates a way through everybody’s failings to keep the wheels turning. Without good sales management, turnover of sales people is high, revenue disappoints and low margins show up in the bottom line. And the one who ends up paying for that is most often the CEO, with his or her job.

I'm indebted to @stevenreeves (and his alterego @frontofficebox) for introducing me to the phrase C suite.

As I get older I note with amusement just how many job titles start with "Director", "Head of", "Chiefxx" many of them several levels down from where the buck stops...

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Microsoft’s 7 Essential E2.0 Truths

Seven Truths:
  • Focus on the need, not the technology
  • Be a silo buster
  • The solution belongs to the users – it doesn’t work in a command-and-control way. If it is done top-down, you have to compel participation. If it’s bottom up, people self-select and much more effective
  • What’s in a name? The platform/program should have a distinct name, look and personality. (If it had been just another SharePoint site, it would not have achieved the same level of visibility and interest.)
  • Start small, grow fast. They just wanted to help a few communicate and connect. They didn’t intend to create a video backbone.
  • Bring in everybody. Make sure you give ways for various types of participants  – contributors, commenters, raters, etc.
  • Value? They actually didn’t make a hard ROI business case before launching the program.  However, they have since be able to establish lots of business value.  It speaks for itself.
  • Mileage will vary – not every E2.0 effort will have the same impact.  You need to really calibrate your methods and branding to your goals.

Excellent advice, Liveblogged from #e2conf by @VMaryAbraham at Above and Beyond KM

My key points? Focus on the needs, start bottom up, and bring everyone in.

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Employee engagement with social computing tools - just another scam? - chieftech's blog

Giving people tools that create more work for them to participate, instead of giving them technology that works so well it becomes part of how they work; and

Wonderful highlight of a technology risk that might affect #km, thank @VMaryAbraham for the link

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J. Boye | What does the intranet look like in a social business?

With a byzantine user experience and long implementation times (think Interwoven, Microsoft SharePoint, Oracle Portal or SAP), social businesses have taken alternative approaches. Blogs and wikis may have lost some of their sexiness, but are being deployed massively, also beyond technology-happy IT users. Social businesses tend to find the right tool for the job and are not afraid to put more than one tool in place.

We're going SP2010, and with a fairly rapid timescale; my fear is the command and control creeping in...

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MPs' expenses

Yes, there was abuse. Yes, some MPs are crooks.

The pendulum has swung too far, surely? Do you want your MP reading your letter about your child, your parent standing in the walkway, or with your your neighbour sitting reading over his shoulder? Let them travel - and work- in privacy.

They will be able to claim rent for a one bed flat. So, we don't want them to be able to have their children/friends visit them in London? Do we really think that will make them *more* connected with normal folk and less with the Establishment?

I think this is a step too far.

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How does your Community of Practice or Professional Community work?

For the last wee while, I've been thinking about how we should be using our Professional Communities to share knowledge within the company; that brought me to thinking about how effectively our Communities function.

BT has an Open Source arm  called Osmosoft; this is a bit of a departure for BT, and it's managed differently and does things in different ways. The guy who runs Osmosoft is Jeremy Ruston (@Jermolene), and he tried to explain "What is the point of Osmosoft".

A couple of things came out from that, the first being:
  • exploring the central question of how innovation occurs in communities
Since I was thinking about communities, I took the opportunity for a chat with one of their guys who helps look after the community -  @FND - and explored how their community worked.

I asked him to talk a bit about their community; he described the 2 main reasons for joining communities as being
  • Self interest
  • Gaining respect - from others [or even yourself]

The community he deals with have a small number of developers for the core; more plugin developers,  rather more folk who will contribute tips & tricks, and a much larger number of users/help seekers.

Leadership within the community really comes via self selection; leaders have to have credibility within the community and not just be "this guy who's telling me what to do". The leaders have to effectively establish what's going to be best practice, and a general direction for the community.

Leaders can be direct Subject matter Experts (SME); the "go-to guys" for technical issues; they'll often get a personal kick out of being able to do a tailored solution; other leaders can be the codifiers, or knowledge gardeners - they'll maintain FAQ lists to make everyone's life easier - keep an eye on what questions are being asked.

This community is a developers/open/external community; I asked @FND about his Professional Community within the company. I liked his answer so much I tweeted it "The internet is my professional community". That had resonance with @Jermolene 's other phrase
  • Communicate with our colleagues across BT using the public internet to ensure the widest audience
@FND indicated that one of the strengths of their community was the ecosystem they worked in - "Redside", or outside the corporate firewall; Google Groups host their End-user discussions   and Developers Group. Discussions regularly took place as to whether they should work with other larger communities - for example, the jQuery teams who do many clever javascript things, like the TiddlyWiki team do. That would give them more people to work with - but communities are fluid.

Communities of this nature have very diverse populations by age, occupation, geography, background; managing a group like this requires differing approaches. The concern for the core architecture vs. the never ending quest for features causes discussion; fortunately there appears to be little/no trolling. The approach taken to discussion is to embrace difference and discuss patiently. It seems to work for them.

There are, of course other places to go to for support - StackOverflow hosts a lot of Q&A on Tiddlywiki; another community where people answer questions and get pretty rapid feedback on their answers

A community like this has a lot of competent people who work within it; they all need literacy in their subject matter, but they have differing skills and seem willing to share.

I asked for views as to how this could be applied to our Professional Communities; it seemed likely the best way would be under the radar, doing it via a piecemeal approach. If it works, we'd see a change in the way people were working.

While I was documenting this, my attention was drawn to an excellent  Communities Manifesto piece by @stangarfield - the Osmosoft guys do a lot of that; I think maybe I need to audit my Professional Community!

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Corollaries of Knowledge sharing

Just read some more Steve Denning

Middle-management resists...
 Middle managers have often built their lives and careers on mastering the hierarchical pathways of organizations. They can feel threatened by the emergence of new non-hierarchical work flows which no longer require command-and-control management behaviors.  Communities of practice are indeed less orderly than hierarchies and it takes time for middle-managers to understand that maintaining order can advantageously be replaced by facilitating and cheer-leading knowledge sharing initiatives.

I love this. End Command and Control... 

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